Senior Specialist, Records Management

xpo

pune, maharashtra, India Full-time June 29, 2026

Found Description

XPO India Shared Services

Location: Pune

Experience: 2-4 years

Key Responsibilities:

Maintain centralized personnel records across ERMS and HR systems, ensuring files are complete, accurate, and easy to retrieve.

Intake, triage and fulfill legal requests for personnel files.

Support internal and external audits by preparing documentation and researching missing records.

Run regular quality checks on key documents such as offer letters, policy acknowledgments, separation paperwork, and remediate variances.

Document SOPs, playbooks and templates for request handling and file production; recommend improvements to ERMS configuration.

Enforce least-privilege access and respond to employee file inquiries while protecting sensitive data.

Collaborate with centers of excellence to gather and deliver files in a timely manner.

Index and classify incoming personnel docume...

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