On-Site Assistant - Operations, Master Data & Invoice Support

This is a part-time opportunity for someone who enjoys being the operational backbone of a small, dynamic organization. The selected talent will work onsite in the Vienna office twice per week and help maintain internal structure, support accurate master data, coordinate documentation, assist with invoice workflows, and keep recurring administrative processes running smoothly. Basically, the kind of person who brings order to chaos and politely asks chaos to use the correct tracker.



For this project, the selected candidate will:

• Manage calendars, meetings, appointments, agendas, meeting minutes, and action-item tracking for the leadership team
• Maintain shared folders, templates, trackers, logs, and Microsoft 365 structures
• Support onboarding and offboarding administration, including checklists, documentation, and access coordination
• Prepare internal documents, presentations, reports, summaries, and project tr...