Office Manager & Executive Support Officer

Job Responsibilities

Office Operations & Administration

• Own and manage overall office operations, ensuring procedures are organised, efficient, and consistently followed across the department.
• Serve as the primary point of contact for all office management matters, including procurement, office supplies, maintenance, facilities, and general services.
• Ensure office efficiency through proactive planning and execution of equipment procurement, space layouts, and operational systems.
• Manage building and parking access for all staff.
• Provide a professional and welcoming environment for visitors and external guests.
• Act as interim coordination support in the absence of other assistants within the affiliate, as required.
• Manage relationships with vendors, service providers, and the building landlord.
• Lead contract and price negotiations with office vendors, service providers, and on office le...