Office Administrator

Administrative Duties

• Answer phones, greet visitors, and manage general office correspondence.
• Schedule meetings, appointments, and manage calendars.
• Maintain filing systems—physical and digital—for company records.
• Order office supplies and manage vendor relationships.
• Prepare and format letters, memos, reports, and presentations.
• Assist with onboarding new employees, paperwork, ID badges, and setup.
• Coordinate travel arrangements when needed.

Accounting Duties

• Process accounts payable and accounts receivable.
• Prepare and send invoices and follow up on outstanding payments.
• Record daily financial transactions in accounting software (e.g., QuickBooks, Xero).
• Reconcile bank and credit card statements.
• Assist with payroll processing and timesheet tracking.
• Prepare expense reports and process employee reimbursements.
• Support month‑end ...