NOC 12100 - Executive assistants

Job Summary

Provide high-level administrative and strategic support to senior leaders, managing schedules, communications, and project follow-up. Maintain efficient office operations while handling confidential information with discretion.

Number of Positions

3

Main Duties

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
• Prepare, edit, and format correspondence, presentations, reports, and meeting materials.
• Arrange domestic and international travel itineraries and handle related logistics and expense reconciliation.
• Screen and prioritize incoming inquiries, redirecting requests and following up on action items as required.
• Coordinate and support meetings and events, including agendas, minutes, venue setup, and technology needs.
• Maintain organized records and confidential files, ensuring information security and acces...