Legal Operations Specialist

Legal Operations Specialist

Basel based client in the Manufacturing sector.

Responsibilities

• Provide overall administrative support to senior Legal leaders.
• Manage calendars in MS Outlook and coordinate recurring meetings.
• Prepare agendas, minutes, pre‑reads and materials for team meetings.
• Facilitate virtual meetings (Zoom, MS Teams).
• Handle internal and external correspondence.
• Manage documents, deadlines, travel and expenses.
• Provide general administrative support to Legal teams.
• Monitor contract/document workflows and ensure timely progression.
• Support execution of contracts in line with internal policies.
• Coordinate signatures via electronic signature tools or wet ink.
• File documents electronically in the company's repositories and CLM systems.
• Manage physical archiving and support notarial/legalization tasks.
• Assist in org...