Executive Assistant (Recording Secretary)

The role ensures that all discussions, decisions, action items, and directives from management meetings are properly captured, distributed, and archived in a timely and confidential manner.

Job Description

Meeting Documentation & Minutes

• Attend executive, management, and operational meetings as required by the President/CEO.
• Accurately record meeting discussions, decisions, action plans, and directives.
• Prepare clear, concise, and professional Minutes of the Meeting (MOM).
• Ensure minutes are finalized and distributed within the required turnaround time.
• Maintain organized and confidential records of all meeting documents and files.

Coordination & Follow-Through

• Coordinate with department heads, supervisors, and managers for submission of updates related to action items.
• Track and monitor status of agreed action plans from meetings.
• Prepare summaries and pr...