Executive Assistant Ii (Guadalajara)

Job Summary

The Executive Assistant II is responsible for providing high-level, confidential administrative support to the Executives and their extended teams across time zones.

Job Contributions and Key Responsibilities

• Manage travel, logistics and expenses for extended team.
• Maintain and manage calendars.
• Prepare and process expense reports.
• Schedule meetings and teleconferences, prepare agendas, and make arrangements for food and coordinate other meeting requirements.
• Arrange travel, to include, hotel, transportation, and processing of passports and associated travel activities.
• Attend meetings, record, transcribe and distribute minutes/notes and follow up on action items.
• Conduct research, compile data, and prepare papers for consideration and presentation.
• Prepare information and documentation by drafting, fine-tuning, transcribing, formatting, inputting, editing, retrieving, copying...