Executive Assistant - General Manager Aa (Bogotá)

Meeting Coordination

• Schedules and coordinates multi-level / cross functional, asset / project team meetings and logistics (e.g. video, and teleconferences; uses meeting room scheduling systems).
• Creates agendas, schedules appointments and issues meeting minutes when appropriate or as requested.

Travel Arrangements / Budget

• Proactively coordinates and maintains individual and team calendars for assigned team members using initiative to ensure schedule is accurate and manageable.
• Makes travel arrangements for the assigned team members.
• Coordinates with administrative support to assist when traveling to other Abbvie AA offices to secure office space and security clearance at those sites.
• Prepares expense reports for approval and ensures expenses are filed correctly and comply with Abbvie AA Corporate policy. Reconcile statements against present travel expenses.
• Follow up of operational expenses. ...