Executive Assistant (Administration/Council)

Executive Assistant

Job Summary

Reporting to the Assistant Administrator, the incumbent is responsible providing administrative support to the Senior Administrator and Assistant Administrators.

Responsibilities

• Accept, screen, and direct and/or respond to all inquiries and visitors as required.
• Schedule and manage appointments and meetings.
• Attend Council meetings, including committees, as required.
• Provide dedicated clerical support including letter and report preparation, mail processing, invoices, etc.
• Liaise with department heads, the Executive Assistant to Council, and other staff regarding Council meeting preparation, annual general meetings, and community meetings.
• Follow up with department heads and the Executive Assistant to Council and other staff as necessary regarding Council meetings, annual general meetings, and community meeting action items.
• Develop and maintain...