Receive, register, log, and distribute incoming and outgoing documents (drawings, specifications, contracts, transmittals, RFIs, submittals, correspondence) using a document management system (e.g., Aconex, ProjectWise, SharePoint, EDMS).
Maintain accurate version control and revision history, ensuring only the latest approved documents are in circulation and superseded versions are clearly marked and archived.
Establish and maintain a logical filing structure and naming conventions for both electronic and hard-copy documents.
Track document status, approvals, and review cycles, and follow up with relevant parties to ensure deadlines are met.
Prepare and issue transmittals, and maintain registers and logs (drawing registers, submittal logs, correspondence logs).
Ensure documents comply with project, client, and regulatory requirements, including required formats, templates, and approval workflows.
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