Bilingual Administrative Assistant (Madrid)

Management Assistant / Executive adm

A leading multinational company in the healthcare and biotechnology sector is seeking to hire a Management Assistant / Executive adm.

Responsibilities

• Centralize, coordinate, and execute the daily administrative and logistical workflows for the Chief Operating Officer (COO), Vice Presidents (VPs), and the Digital Management team.
• Create, process, and track purchase orders (POs) and invoices related to operational projects and team activities.
• Consolidate and organize basic financial data to assist in monitoring and controlling the local operational budget.
• Coordinate complex international travel arrangements and logistics, including detailed itineraries, transport booking, visa processing, and required documentation.
• Review, process, and validate expense reports in accordance with corporate guidelines and deadlines.
• Coordinate and manage shared physical spaces and audit...