Administrator, COO Office

Job Overview

Reporting to the COO, the Administrator provides administrative support to the COO and CFO, preparing and coordinating Board and Committee materials, developing agendas, recording and distributing minutes, managing travel logistics and expense reporting, and supporting peak‑period administrative needs.

Key Responsibilities

• Assist with the preparation of meeting materials, including developing agendas and coordinating the collection and distribution of supporting documents, presentations, and meeting minutes
• Support the preparation of Board and Committee materials under the direction of the COO and CFO
• Proofread and format documents
• Organize and maintain files, records, and documentation in an efficient manner
• Coordinate and arrange travel logistics, including bookings and itinerary management
• Prepare and submit monthly expense reports for the COO and CFO
• Plan, coordinate, an...