Administrative Executive (Financial Services Company)

Job Responsibilities

Office Administration

• Oversee the daily operations of the Singapore office, including office administration, facilities management, office maintenance, procurement of office supplies, and inventory control.
• Maintain the company's fixed asset register, including asset tracking, allocation, and periodic stocktaking to ensure accurate records.
• Manage external service providers and vendors (e.g. office facilities, cleaning, maintenance, and other administrative services), including vendor selection, contract administration, performance monitoring, and periodic evaluation.

Business Support

• Coordinate corporate reception and business hospitality arrangements, including visitor coordination, venue bookings, travel arrangements, and meeting logistics.
• Organise internal and external meetings, including meeting room reservations, preparation of meeting materials and equipme...