Administrative Assistant

Administrative Assistant

• Provide day‑to‑day administrative support to the Facilities Manager / FM team, including correspondence, filing, data entry, and document control.
• Compile basic reports on maintenance activities, vendor performance, costs, or KPIs for management review.
• Monitor and replenish office, custodial, and facilities‑related supplies.
• Maintain simple inventories for consumables, tools, or spare parts (where assigned).
• Maintain accurate and organized files and records.
• Assist in creation of new vendor profiles.
• Prepare purchase requisitions, purchase orders (POs), and service requests according to company procedures.
• Track invoices, delivery orders, and service completion documents; reconcile with finance records.
• Prepare the monthly summary of Term Contractor Purchase Orders, obtain approval signature, and proceed with GRN processing in Workday.