Administrative Assistant - Sales Cala

JOB DESCRIPTION
Role and Responsibilities
WE REQUIRE SFA EXPERIENCE
Support Marianne Wilt, Lori Frino and Elizabeth Bieler & occasionally Sales Coordinators
Proposals (Cvent, MI Leads, Q9 Proposals, Sales Companion, RFP's)
Contracts
Addendums
Turnovers (update CI or SFA to match the contract, Send out turnover notice to hotel)
Invoices
Build and update Room Blocks in CI/SFA
Build and update Event Agendas in CI/SFA
Send BE's
Deposits (Send Sertifi Links to clients or Emails to Accounting for deposits)
Correspondence (clients, hotels, colleagues, send deposit receipts, countersigned contracts and addendums and general correspondence & Collateral)
Research
Name Tags
PowerPoints
Excel Spreadsheets ( room rate calculations, meal plan, contracts)
Weekly Funnel Calls
Luxury Team: Run PHT Report- distribute to team and properties in advance of calls.
Organize the order for the Funnel Call
Schedule monthly, m...